Memo
To: Dr. Peterson
Date: May 21, 2016
Re: Benefits of using Google docs in a workplace
According to Coolheadtech.com, Google Docs makes use of the cloud computing trend powered by Google. It is a low-cost package feature that is included with a Gmail account. This product enables you to create, edit, store and share files with other users online from remote locations.
Having to do research within the department for professors, we had to think of a better way to store information online instead of emailing each document to one another and then emailing it back to all with changes. I found Google docs to be very helpful in the sense that it is interactive and collaborative by users. Google docs allows multiple individuals to share data files and collections. Especially when also considering myself and another worker are working on same projects at the same time. A few basic benefits that are offered are documents, spreadsheets, presentations, and wed forms. I have found these to be very helpful amongst my coworkers without having to spend over hundreds of dollars per employee on training. Just to name a few Google docs is compatible with files such a .doc, xls, docs, and ppt.
It has saved us time and money by switching over to Google Docs. For example, as previously mentioned, my coworkers are always emailing me with recent changes and corrections, and with the help of Google Docs it could be changed right there in minutes. without having to email it to one another. With Google Docs it has saved me time by allowing all coworkers to work together on a single document at the same time. It also allows you to access the shared folder of files. Feedback and changes are done instantly. It also provides a revision history throughout the entire process to see what changes were made by which individuals.
In conclusion, Google Docs is a great feature to incorporate to your organization. Your employees and coworkers will find it very easy to work with. It will save time by having your employees attend trainings and also will save money to your organization by paying for your employees to attend these training. This will be a great product to switch to as my coworkers found it very beneficial while enjoying the many other features Google offers.
